Procurement

The Palm Beach Atlantic University Procurement Department supports the University community in helping procure goods and services in a fair, ethical and legal manner. We strive to bring service that is effective, proactive and professional. Our goal is to increase productivity and savings by providing departments with the tools and information needed to make informed decisions that help promote sustainability and the stewardship of University resources.

Guidelines

Vendors

Vendors are required to register through our Vendor Application portal in order to do business with Palm Beach Atlantic University. We do not accept cold calls. If one of our departments has reached out to a vendor for a good or service, the department will notify Procurement Services, which will send an application form to the vendor.

Information Technology Services Purchasing

The Procurement and Information Technology Services (ITS) departments work together regarding the purchasing of hardware and software for PBA business and academic-related needs. All university technology (hardware, software, peripherals) purchases are to be approved and conducted by ITS and coordinated with the requesting department.

For more information, please contact our Help Desk:

Phone: 561-803-2222
Email: Helpdesk@solartigre.com
Office: 355 Jefferson Road, West Palm Beach, FL 33401

Payment Terms

If a vendor ships products to PBA without prior receipt of an authorized University purchase order or purchasing card number, PBA reserves the right to reject and return any products received at the vendor’s expense. Vendors who perform services for PBA without prior receipt of an authorized University purchase order or purchasing credit card number jeopardize future business opportunities with PBA as well as removal from the University’s preferred vendors list, if applicable. At no time is the vendor authorized to ship product to or perform service at a location other than what is stated on the official University purchase order or requested at the point-of-sale by an authorized purchasing card cardholder.

Vendors are cautioned against acting on oral or written requests for supplies, equipment, or services from any department or individual unless accompanied by a specific purchase order number or purchasing card number. The University will not be responsible for orders accepted or shipped by Vendors without that required authorization. The appropriate purchase order number should appear on all correspondence to include invoices, packages, bills of lading, and packing lists.

At no time is a vendor authorized to submit a purchase order invoice directly to an individual or the ordering department. Except where stipulated otherwise on the purchase order, address all invoices to:

Palm Beach Atlantic University
Attn: Accounts Payable
P.O. Box 24708
West Palm Beach, FL 33416-4708

Vendors can facilitate prompt, accurate payment with the following components of an “ideal” invoice:

  • Vendor name in header of invoice (a match for the Purchase Order name).
  • Vendor remit to address.
  • P.O.#, Vendor invoice # and invoice date
  • Vendor’s Federal Identification Number (FEID)
  • Payment terms matching the Purchase Order payment terms
  • Sufficient itemization to know what goods / services were provided
  • Billing name: Palm Beach Atlantic University
  • Billing amount

Unless otherwise noted in the solicitation document, contract, or purchase order, PBA’s standard payment terms are net 30.

PBA is tax exempt from the payment of all sales, use or excise taxes.

Accounts Payable

The University requires purchase orders for all procurement transactions. Vendors are guaranteed payment for orders and deliveries only with a University purchase order. Invoices received by the Accounts Payable department with no reference of a purchase order will not be processed. Invoices should only be sent to the Accounts Payable department. Any diversion from these procedures will result in delayed payment to vendors.

Contact details:

  • Name, Accounts Payable Coordinator
  • Phone: (561) 803-2143
  • Email: Nanci_Branson@solartigre.com
  • Office: 901 South Flagler Drive, West Palm Beach, FL 33401

Contact

Our office hours are Monday through Friday from 8 a.m. – 5 p.m. (except University holidays). Vendors are seen by appointment only during these hours.

Ann-Marie Taylor
Associate Vice President for Auxiliary Services
(561) 803-2500

Rebecca Nelson
Strategic Sourcing Specialist
(561) 803-2168

Mailing address
P.O. Box 24708
West Palm Beach, FL 33416

Shipping Address
1035 Okeechobee Road
West Palm Beach, FL 33401